Chair & Room Rent Tracker spreadsheet for Excel and Google Sheets
Chair & Room Rent Tracker – dashboard
Chair & Room Rent Tracker – rent ledger
Chair & Room Rent Tracker – renters
Chair & Room Rent Tracker – rent vs commission
Chair & Room Rent Tracker – whats included

Chair & Room Rent Tracker — Salon Chair Rental · Renter Payments Spreadsheet

£24.99

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Know who has paid their chair rent, who owes and who is late. For salon owners who let chairs or rooms – and for renters checking their own deal. Works in Excel & Google Sheets. No macros, no subscription. Instant download: blank sheet, filled-in DEMO and a full PDF guide.

Digital download, available immediately. By buying, including with Google Pay or Amazon Pay, you agree to immediate access and that your 14-day right to cancel ends once your download is available. See our Terms and Refund Policy.

Category:
Salon ownersChair rentersRoom rentersBarbersBeauty roomsNail techsLash techsSelf-employed stylists
Instant downloadLink straight after checkout and by email
Excel or Google SheetsMac, PC, Chromebook. No macros
Start Here guide built inPlain-English steps for every tab
Secure checkoutCard, Apple Pay and Google Pay

Sound familiar?

“I’ll give you the rest on Friday.”

  • Renters paying on different days and different deals
  • Part payments you lose track of
  • Late rent you only notice weeks later
  • Not sure if renting beats commission

That’s not a you problem. It’s a missing-system problem.

Why salon owners love it

Every chair. Every payment. Who owes what.

  • Six rent types: weekly, monthly, daily, % and more
  • Part payments and what’s still owed
  • Late payments and late fees flagged
  • VAT on rent if you charge it
  • Rent vs commission comparison
  • Renter mode for your own deal

How it fits together

Set up each renter once. The ledger does the rest.

  1. RentersEach chair or room
  2. Rent LedgerOne row per period
  3. Due datesWorked out for you
  4. StatusPaid, part-paid, late
  5. DashboardWho owes what
Chair rent dashboard showing rent due, collected and owed

The dashboard

See who has paid and who owes.

Rent due, collected and owed, occupancy and late payments.

Renters60Chairs and rooms
Rent types6Weekly to % of takings
Ledger rows1,000Rent periods
Monthly fees£0One payment, yours to keep

What’s inside

7 tabs, one file. Click through them.

Dashboard

Due, collected, owed, late payments and occupancy.

Is renting or commission better?

Rent vs Commission

Side by side, with the break-even takings.

  • Renting, commission or a wage
  • Uses your real takings
  • Before tax and NI

Before and after

From guessing to knowing.

Without it

  • Rent in a notebook
  • Part payments forgotten
  • Late rent missed
  • Guessing about commission

With the tracker

  • Every payment logged
  • What’s owed worked out
  • Late rent flagged
  • Renting vs commission compared

What you get

Everything in one download.

The rent trackerReady for your salon
A filled-in EXAMPLE copySee it working before you add your own
Full PDF user guideSet-up and every tab explained
Owner or renter modeFor either side of the deal
Works everywhereExcel or Google Sheets, Mac or PC
Help if you’re stuckEmail me and I’ll help you set up

Up and running in an evening

Four steps.

  1. Buy and downloadThe link arrives straight away
  2. Open itIn Excel, or upload it to Google Sheets
  3. Check the EXAMPLE and guideThen fill in your blank copy
  4. Log the rentEverything else works itself out

Made for

  • UK salon owners who let chairs or rooms
  • Self-employed stylists renting a chair
  • Anyone who’d rather not pay monthly for software

Not for

  • Deciding employment status
  • Writing rental agreements
  • Payroll for employed staff

A record-keeping spreadsheet, not tax, legal or financial advice. It does not decide employment status – see gov.uk.

Before you buy

Questions

Does it decide if my renters are self-employed?

No. It keeps records only. HMRC looks at the whole arrangement – see the gov.uk guidance on employment status in hair and beauty and the CEST tool.

Can I charge VAT on the rent?

Yes, there is a setting for it. Check with your accountant how VAT applies to your lets.

I rent a chair myself. Is it for me?

Yes. Switch Settings to renter mode to track the rent you pay against your takings, and use Rent vs Commission to compare.

Do I need Microsoft Excel?

No. It works in Microsoft Excel, or free in Google Sheets.

Is it a subscription?

No. It is a one-off payment and the file is yours to keep. There are no monthly fees.

I’m not good with spreadsheets. Is this for me?

Yes. You type into the yellow boxes and everything else works itself out. There are no formulas to write, and the PDF guide walks you through it.

Can I see it before I buy?

Yes. Look through the screenshots above. Your download includes a filled-in DEMO copy and a full PDF guide as well as the blank spreadsheet, so you can see exactly how it works before adding your own.

Does it work on a Mac, iPad or phone?

Yes on a Mac: use Excel for Mac, or open it free in Google Sheets in your web browser. On an iPad or phone you can open it in the free Excel or Google Sheets app, but a computer is easier for setting it up.

Can I get a refund?

Because it is an instant digital download, I can’t offer a refund once the file has been downloaded. If the file is faulty and I can’t fix it, you were charged twice, or you received the wrong product, I will put it right or refund you. See the Refund Policy. This doesn’t affect your statutory rights.

How do I get my file?

It is an instant digital download. You will get a download link straight after checkout, and by email.

What if I get stuck?

Email hello@spreadsheetland.com and I will help you get set up.

Ready when you are

Know who owes you rent.

£24.99 once. Download it now and set up your renters tonight.

Buy now, instant download

More spreadsheets for hair & beauty salons →

Full product details, tabs list and notes

Description

Sound familiar?

  • Renters pay on different days, some weekly, some monthly, some a share of takings.
  • Part payments and “I’ll give you the rest Friday” are hard to keep track of.
  • You wonder whether renting a chair really pays better than commission.

What the Chair & Room Rent Tracker does

List each renter and their deal: weekly, monthly, daily, a % of takings, fixed plus %, or whichever is greater. Add a row for each rent period and type what was paid. The sheet works out what is due, what is still owed, flags late payments and adds VAT if you charge it. The Rent vs Commission tab compares renting, commission and a wage, with the break-even takings.

What’s inside

  • Start Here – what each colour means and a quick guide to every tab
  • Dashboard – due, collected, owed, late payments and occupancy – or, for renters, rent as a % of takings
  • Renters – each chair or room, the renter, rent type, amounts, insurance and agreement
  • Rent Ledger – one row per rent period: due, paid, still owed and status
  • Renter Takings – takings for % of takings deals and the renter view
  • Rent vs Commission – renting, commission or a wage side by side, with break-even takings
  • Settings – owner or renter mode, your details, VAT on rent and late-payment rules

Format

  • Your blank spreadsheet (.xlsx, UK edition), ready for your salon
  • A filled-in DEMO copy, so you can see every tab working before you start
  • A full PDF user guide: set-up, every tab explained, a routine, the rules that apply and answers to common questions
  • Works in Microsoft Excel (Windows and Mac) and Google Sheets
  • No macros, nothing to install, no subscription
  • Yellow boxes are for you to fill in; the rest works itself out

Mix & match: pick any of our hair salon sheets on this page – any 3 for 15% off, any 5 for 25% off. The discount is added in your basket.

How it works

  1. Buy and download the file straight away.
  2. Open it in Excel, or upload it to Google Sheets.
  3. Open the DEMO and the PDF guide to see how it works, then fill in Settings on your blank copy and start typing your own.

Please note

This is a digital product — nothing will be posted. A record-keeping spreadsheet, not tax, legal or financial advice. It does not decide employment status. For use in your own business only — please don’t resell or share the file.

Questions before you buy? Email hello@spreadsheetland.com — happy to help!

Chair & Room Rent Tracker FAQ

Does it decide if my renters are self-employed?

No. It keeps records only. HMRC looks at the whole arrangement – see the gov.uk guidance on employment status in hair and beauty and the CEST tool.

Can I charge VAT on the rent?

Yes, there is a setting for it. Check with your accountant how VAT applies to your lets.

I rent a chair myself. Is it for me?

Yes. Switch Settings to renter mode to track the rent you pay against your takings, and use Rent vs Commission to compare.

Do I need Microsoft Excel?

No. It works in Microsoft Excel, or free in Google Sheets.

Is it a subscription?

No. It is a one-off payment and the file is yours to keep. There are no monthly fees.

I’m not good with spreadsheets. Is this for me?

Yes. You type into the yellow boxes and everything else works itself out. There are no formulas to write, and the PDF guide walks you through it.

Can I see it before I buy?

Yes. Look through the screenshots above. Your download includes a filled-in DEMO copy and a full PDF guide as well as the blank spreadsheet, so you can see exactly how it works before adding your own.

Does it work on a Mac, iPad or phone?

Yes on a Mac: use Excel for Mac, or open it free in Google Sheets in your web browser. On an iPad or phone you can open it in the free Excel or Google Sheets app, but a computer is easier for setting it up.

Can I get a refund?

Because it is an instant digital download, I can’t offer a refund once the file has been downloaded. If the file is faulty and I can’t fix it, you were charged twice, or you received the wrong product, I will put it right or refund you. See the Refund Policy. This doesn’t affect your statutory rights.

How do I get my file?

It is an instant digital download. You will get a download link straight after checkout, and by email.

What if I get stuck?

Email hello@spreadsheetland.com and I will help you get set up.

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