What’s in your download

Your blank spreadsheet – ready for your own details (Excel and Google Sheets), with a Country setting for the UK, USA, Canada, Australia and New Zealand
A filled-in EXAMPLE copy – the same sheet with example properties, certificates and tenancies, so you can see every tab working
A full PDF user guide – choosing your country, every tab explained, a simple routine, a worked example, the rules where you are (with official sources), troubleshooting and FAQs

Gas safety, electrical checks, smoke and CO alarms, licences, deposit and bond deadlines – all on different cycles, for every property. This keeps every date in one place and tells you what’s due next.

Sound Familiar?

A certificate that quietly expired last month
Deposit or bond paperwork deadlines you have to look up every tenancy
Different rules for every property and region
Reminders spread across calendars, emails and sticky notes

That’s not a you problem – it’s a missing-system problem.

Every Deadline in One Place

Add each certificate or check with the date it was done – expiry, days left and status fill in. Tick what each property has (gas, fuel-burning appliance, pool, licence) and only the rules that apply show up. The Dashboard and 12-month Calendar show what needs doing now.

Pick Your Country and Region

UK (all four nations), USA (every state), Canada (provinces and territories), Australia (states and territories) and New Zealand. The Rules tab is editable – add your own local rules too.

Bonus: See It in Action

Your download includes a fully filled-in example.

What’s Inside

Dashboard – what’s overdue, due soon and missing, plus a month-by-month chart
Properties – what each property has, so the right rules apply
Register – every certificate and check with expiry, days left and status
Tenancy Checklist – deposit/bond protection, paperwork and alarm tests per tenancy
Calendar – everything due in the next 12 months
Rules – the rules for your country and region, editable
Settings – country, main region, warning windows and theme
Start Here – a plain-English guide built into the workbook

Format

Instant digital download – works in Microsoft Excel, Google Sheets and LibreOffice, on Mac, PC, Chromebook or tablet. No macros, no add-ons, no subscription.

How It Works

Purchase and download the files
Open in Excel, or upload to Google Drive and open with Google Sheets
Pick your country on the Settings tab – wording, currency and rules switch to match
Add your properties and log each certificate once – the dates and statuses look after themselves

Please Note

This is a digital product – no physical item will be shipped or posted. This is a reminder and record-keeping tool, not legal advice. Some local rules are left for you to fill in (for example most US state alarm rules, Ontario’s smoke-alarm testing and Victoria’s bond deadline). Rules are shown “as of 29 Oct 2026 – check before relying on this” and can be edited in the sheet. For personal/business use only, please don’t resell or share the file.

Questions before you buy? Email hello@spreadsheetland.com – happy to help!

landlord certificate tracker

Landlord Compliance Dates Tracker — Safety Certificates, Licences & Deposit Deadlines Spreadsheet (International)