Description
Sound familiar?
- The MOT runs out and you only notice when you get stopped.
- Tools get nicked and you can’t prove what you had.
- Ladder and PAT checks done whenever someone remembers.
What the Van & Tool Log does
List your vans with every renewal date and the service miles; the next deadline shows on the right and goes amber then red. List your tools with make, model, serial number, price and where they live, and record whether you have the receipt and a photo. Log inspections like PAT, calibration and ladder checks and the next due dates work themselves out. If tools are stolen, mark them and print the Claim Report for the police and your insurer.
What’s inside
- Start Here – what each colour means and a quick guide to every tab
- Dashboard – what is due soon or overdue, tool value and running costs
- Vehicles – each van with MOT, tax, insurance, service and finance dates
- Vehicle Costs – fuel, repairs, tyres and other running costs
- Tools – every tool with serial number, price, receipt and photo
- Inspections – PAT, calibration, ladder and other checks with next due dates
- Claim Report – a printable list of stolen or lost tools
- Settings – warning days and your tool insurance limits
Format
- Your blank spreadsheet (.xlsx, UK edition), ready for your business
- A filled-in DEMO copy, so you can see every tab working before you start
- A full PDF user guide: set-up, every tab explained, a routine, the rules that apply and answers to common questions
- Works in Microsoft Excel (Windows and Mac) and Google Sheets
- No macros, nothing to install, no subscription
- Yellow boxes are for you to fill in; the rest works itself out
Mix & match: pick any of our trade sheets – any 3 for 15% off, any 5 for 25% off. The discount is added in your basket.
How it works
- Buy and download the file straight away.
- Open it in Excel, or upload it to Google Sheets.
- Open the example copy and the PDF guide to see how it works, then fill in Settings on your blank copy and start typing your own.
Please note
This is a digital product — nothing will be posted. A record-keeping spreadsheet, not legal or insurance advice. Check MOT and insurance dates with DVSA and your insurer. For use in your own business only — please don’t resell or share the file.
Questions before you buy? Email hello@spreadsheetland.com — happy to help!
Van & Tool Log FAQ
Does it remind me?
It doesn’t send messages, but the Dashboard and Vehicles tab turn amber and red as dates get close – open it once a week.
Can I use it for more than one van?
Yes, list each van on its own row.
Does it work out my mileage claim?
No – it tracks running costs and service miles. Our Mileage & Expenses Log covers business mileage.
Do I need Microsoft Excel?
No. It works in Microsoft Excel, or free in Google Sheets.
Is it a subscription?
No. It is a one-off payment and the file is yours to keep. There are no monthly fees.
I’m not good with spreadsheets. Is this for me?
Yes. You type into the yellow boxes and everything else works itself out. There are no formulas to write, and the PDF guide walks you through it.
Can I see it before I buy?
Yes. Look through the screenshots above. Your download includes a filled-in DEMO copy and a full PDF guide as well as the blank spreadsheet.
Does it work on a Mac, iPad or phone?
Yes on a Mac: use Excel for Mac, or open it free in Google Sheets in your web browser. On an iPad or phone you can open it in the free Excel or Google Sheets app, but a computer is easier for setting it up.
Can I get a refund?
Because it is an instant digital download, I can’t offer a refund once the file has been downloaded. If the file is faulty and I can’t fix it, you were charged twice, or you received the wrong product, I will put it right or refund you. See the Refund Policy. This doesn’t affect your statutory rights.
How do I get my file?
It is an instant digital download. You will get a download link straight after checkout, and by email.
What if I get stuck?
Email hello@spreadsheetland.com and I will help you get set up.
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