Description
Sound familiar?
- The accident book is a scrap of paper in the van.
- Not sure if an injury has to be reported to the HSE, or by when.
- Near misses never written down, so the same thing happens again.
What the Trade Accident & Incident Book does
Log every accident, near miss and first aid given with the date, time, site address, job ref, who was involved and what happened. Each entry flags when it may be RIDDOR reportable and why. The RIDDOR Checker asks eight plain yes/no questions and gives the deadline for each answer. Print a one-page incident report for any entry, and the Dashboard shows entries, reportable incidents and open actions.
What’s inside
- How to use – step-by-step instructions and what every colour means
- Settings – your business details and lists
- Dashboard – entries this month and year, RIDDOR flags, days lost and open actions
- Incident Log – one row per accident, near miss or first aid
- RIDDOR Checker – eight yes/no questions with deadlines
- Incident Report – a printable one-page report for any entry
Format
- Your blank spreadsheet (.xlsx, UK edition), ready for your business
- A filled-in DEMO copy, so you can see every tab working before you start
- A full PDF user guide: set-up, every tab explained, a routine, the rules that apply and answers to common questions
- Works in Microsoft Excel (Windows and Mac) and Google Sheets
- No macros, nothing to install, no subscription
- Yellow boxes are for you to fill in; the rest works itself out
Mix & match: pick any of our trade sheets – any 3 for 15% off, any 5 for 25% off. The discount is added in your basket.
How it works
- Buy and download the file straight away.
- Open it in Excel, or upload it to Google Sheets.
- Open the example copy and the PDF guide to see how it works, then fill in Settings on your blank copy and start typing your own.
Please note
This is a digital product — nothing will be posted. A record-keeping spreadsheet and a guide, not legal advice. Always check RIDDOR rules on hse.gov.uk. For use in your own business only — please don’t resell or share the file.
Questions before you buy? Email hello@spreadsheetland.com — happy to help!
Trade Accident & Incident Book FAQ
Does it report to the HSE for me?
No. It helps you decide and shows the deadline – you report online with the HSE (or by phone for the most serious cases, as the HSE explains).
Is it only for firms with staff?
No – self-employed people have RIDDOR duties too in some cases, and members of the public get hurt on sites. The checker covers both.
Is it GDPR friendly?
Accident records are personal data. Keep the file private and password-protected, and only keep it as long as you need to.
Do I need Microsoft Excel?
No. It works in Microsoft Excel, or free in Google Sheets.
Is it a subscription?
No. It is a one-off payment and the file is yours to keep. There are no monthly fees.
I’m not good with spreadsheets. Is this for me?
Yes. You type into the yellow boxes and everything else works itself out. There are no formulas to write, and the PDF guide walks you through it.
Can I see it before I buy?
Yes. Look through the screenshots above. Your download includes a filled-in DEMO copy and a full PDF guide as well as the blank spreadsheet.
Does it work on a Mac, iPad or phone?
Yes on a Mac: use Excel for Mac, or open it free in Google Sheets in your web browser. On an iPad or phone you can open it in the free Excel or Google Sheets app, but a computer is easier for setting it up.
Can I get a refund?
Because it is an instant digital download, I can’t offer a refund once the file has been downloaded. If the file is faulty and I can’t fix it, you were charged twice, or you received the wrong product, I will put it right or refund you. See the Refund Policy. This doesn’t affect your statutory rights.
How do I get my file?
It is an instant digital download. You will get a download link straight after checkout, and by email.
What if I get stuck?
Email hello@spreadsheetland.com and I will help you get set up.
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